Contribution Billing

Pre-Requisite

Before preparing the contribution bill for any month, confirm that the following have been don:

• New Members have been Uploaded and Process the member Contribution age bands

• Movements for the previous month have been processed (Exits and Transfers)

• Cash Supp configs for new members have been done and confirm for the members who have made new selections for their rates

• Upload the Member salaries for the month

Billing process for the month

Step 1: Navigate to the contribution billing window

Actions

1. Click on the "Contributions" menu to load a drop-down menu

2. Click on the "Contribution Receivables/Receipts" menu

3. Click "Contribution Billing"

Step 2: See all generated bills categorized by employer

Step 3: Navigate to the new bill details form

Actions

1. Click on "Bill Operations" to load a drop-down menu

2. Click "Generate Contribution Bills" to open the billing details form

Step 4: Process a new bill

Actions

1. Click on "Update Member Salaries" for the process to use the latest salaries that have been uploaded

2. Click on "Run Contributions Billing"

Note: Specify if the bill generation is for all the schemes (Bills for all Schemes?) and if the bill is for all sponsors (Bill for all Sponsors? If NO select the Sponsor that you wish to generate the bill for)

In case of any exceptions, the process will fail, and the exceptions will be listed in the window as shown below:

Note: Correct the listed Exceptions accordingly and rerun until the process is successful for the given month.

Step 5: Authorize the newly created contribution bill

Action

1. Click to select a batch file from the list

2. Click "Bill Operations" menu to open drop-down menu

3. Click "Certification" from the drop-down menu

4. Click "Certify and Approve" respectively to authorize the bill

Step 6: Validate the authorized bill

Action

1. Click to select a batch file from the list

2. Click "Bill Operations" menu to open drop-down menu

3. Click "Validate Bill" from the drop-down menu

4. Click "Import Bill Validation"

5. Click "Perform Discretional Validation"

Step 7: Download Contribution Bills

Action

1. Click to select a contribution bill record from the list

2. Click "Download" menu to open drop-down menu

3. Click "Generated Bill" or other options from the drop-down menu

Step 8: Convert the Bill to Contribution Batches

Action

1. Click to select a contribution bill record from the list

2. Click "Posting" menu to open drop-down menu

3. Click "Convert Contribution Schedule to Batch" from the drop-down menu

Step 9: Navigate to Previous Batches

Action

1. Click on the "Previous Batches" hotlink on the Members link window

Note: Clicking the "Previous Batches" link will open the Batch Contributions Register

Step 10: Confirm Batch exception before posting to members

Action

1. Click to select a contribution batch record from the list

2. Click "Batch Operation" menu to open drop-down menu

3. Click "Confirmations" from to open a drop-down menu

4. Click "Confirm All Exceptions"

Step 11: Authorize batch before posting

Action

1. Click "Batch Operation" menu to open drop-down menu

2. Click "Certifications" from to open a drop-down menu

3. Click "Certify and Approve" Respectively

Step 12: Post the Contributions to Member Accounts

Action

1. Click to select a contribution batch record from the list

2. Click "Batch Operation" menu to open drop-down menu

3. Click "Posting to Members" from to open a drop-down menu

4. Click "Post Contributions" to post contributions to individual member accounts